Executive Coordinator

Position Summary:

Responsible for the administrative management of the executive office, providing administrative and clerical assistance.

Essential Duties and Responsibilities:

• Greets public in warm, welcoming manner, practicing excellent customer service.
• Provides administrative support to the Executive Director through opening, sorting and responding, as appropriate to mail and telephone contacts.
• Prepare correspondence, reports and other documents and material, maintains files.
• Maintains appointment and meeting calendars, arrange meetings, secures and prepares facilities, makes related travel arrangements, prepares the Executive Director for meetings.
• Provides administrative support to the Board of Directors by scheduling board and committee meetings, provide information as requested, maintaining on-going communications. Prepared and distributes Board meeting materials. Maintains Board files and records.
• Contacts outside agencies and groups for meetings, gathering of information and other responsibilities.
• Gathers and completes grant information, assisting with compilation of grants.
• Provides assistance to all managers, supervisors, team leaders under executive director.
• Aids manager/executive with collecting and tabulating data, preparing reports, maintaining program files, developing and maintaining related forms.
• Researches information including but not limited to procuring supplies and materials to support manager/executive. Securing contractors or vendors to provide needed services.
• Prepares agenda and supporting materials for various meetings.
• Takes and transcribes minutes of meetings and prepared follow-up materials for the appropriate board committees and leadership.
• Conform with and abide by all regulations, policies, work practices and instructions.

Non-Essential Functions: Performs other duties as assigned.

Education/Training/Experience

• Must have minimum of High School Diploma.
• Minimum of three years experience in an office setting.
• Experience with all MS Office programs.

Job Knowledge, Skills & Abilities

• Excellent communication skills both written and verbal.
• Ability to work effectively and independently within their work area.
• Must have ability to work with MS Office Software programs and related software programs.
• Routine testing/training on various job related skills and competencies.

The Center for Family Health is an Equal Opportunity Employer. All applicants have equal opportunities of employment irrespective of their race, color, religion, national origin, age, gender, gender identity, sexual orientation, marital status, physical or mental disability, genetic information, pregnancy, or protected veteran status, and any other legally protected class except when these factors constitute bona fide occupational qualifications.

Current Openings for Executive Coordinator Jobs at Center for Family Health